Have you ever wondered how to get the most out of your workforce? Your Technology? What we are talking about is streamlining your workflow by use of software integrations. In many ways, this fast pace technology word can become slightly overwhelming in any industry. How can you be sure you are getting the most out of it? We have seen how productive businesses can be by simply creating efficient shortcuts in the way they do business. You might be thinking shortcuts are bad, but in fact when you eliminate human error, create simple integrations with current applications, and overall streamline the way employees go about their daily tasks you will realize that creating these shortcuts puts money back into the bottom line.

By use of software integrations with your digital office technology and line of business systems you are able to get the most out of your technology by advanced scanning features, advanced printing features, cost accounting, advanced security features, advanced faxing features, device management, and even desktop controls. Listed below are examples of what you can achieve through the use of software integrations. Almost all of these advanced features can be combined in a workflow “hot” button and can be placed directly on your digital copier.

Advanced Scanning:
• OCR (optical character recognition)
• Integration to any line of business system
• Document cleanup
• Blank page removal
• Zone OCR
• Zone erase
• Barcode recognition
• Burst scan/separator page/batch scan
• Browse network folders
• Card authentication
• Bates stamp
• Customize file names
• Watermarking/digital signatures
• Workflow “hot” buttons or hot folders
• Load balancing
• Fail over support
• Cloud scan/print
• Redaction
• Scan to desktop folders
• PDF/A, searchable PDF, Excel, Word, XPS
• Microsoft Exchange integrations
• Auto folder creation
• Scan to Webdav
• Image Preview on MFP

Advanced Printing:
• Variable data
• Web based print
• Cloud services
• Mobile print
• Cost accounting
• Forms print and design
• Overlays
• Bates stamp
• Merging and composing

Cost Accounting:
• Print/copy tracking
• Rules based printing
• Cost recovery
• Monitor load and error events
• Secure print release (follow-me-print)
• Web print/Driverless print
• Mobile printing
• Web interface dashboard for tracking
• Card authentication compatibility

Advanced Security:
• Document encryptions
• Usage tracking
• LDAP authentication
• User tracking
• CAP (card authentication protocol)
• Single sign on support

Advanced Faxing:
• In-Bound routing
• PC Fax
• Integration into fax servers

Device Management:
• Remote management
• Remote monitoring
• Automatic alerts
• Reporting dashboard

Desktop/Other:
• Convert text to audio
• Fillable Forms
• Searchable PDF
• Bates Stamp
• Compose/Merge
• Convert docs to other applications

All the options listed above can be customized to whatever fits your unique business needs. With so many low cost options that could exponentially increase productivity and efficiencies in your workflow it’s a great return on investment.

Leave a Reply