MANAGED PRINT SERVICES
Print management can be simple, cost-effective, and stress-free. At GFI Digital, our
Managed Print Services (MPS) simplify the way you manage printers, copiers, and
documents, helping you reduce waste, lower costs, and keep your business moving.
With proactive monitoring, secure cloud integration, and responsive local support, we
keep your print environment optimized so your team can focus on what matters most.
Scalable. Reliable. Secure. Tailored to your business needs.
Managed Print Services That Streamline Your Workflow
WHAT IS MANAGED PRINT SERVICES?
Managed Print Services (MPS) is a proactive approach to managing your entire print fleet including printers, copiers, and multifunction devices while improving efficiency, security, and cost control.
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Comprehensive Managed Print Services – Optimize your entire printer and copier fleet with expert monitoring, supply management, and cost-saving strategies.
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Reduce Printing Costs – Eliminate waste, control expenses, and enjoy predictable monthly budgeting with professional print management solutions.
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Proactive Printer Maintenance & Support – Keep your business running smoothly with automated supply replenishment, real-time monitoring, and fast onsite service.
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Secure Printing Solutions – Protect confidential documents with advanced security features like user authentication, encrypted printing, and compliance-ready controls.
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Boost Office Productivity – Improve workflows with cloud-based printing, mobile device access, and document management tools that enhance efficiency.
All with the reliability, flexibility, and security your business demands.
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Usage Tracking & Cost Optimization
Detailed print and device usage analytics, proactive cost-reduction strategies, managed print services reporting, waste reduction, toner optimization, and budget control solutions designed to lower total cost of ownership. -
Preventive Maintenance to Avoid Downtime
Proactive device monitoring, scheduled maintenance programs, automated alerts, remote diagnostics, and rapid response service to minimize disruptions, extend equipment lifespan, and ensure consistent business productivity. -
Secure Printing for Sensitive Documents
Advanced print security solutions including user authentication, badge-release printing, encrypted data transmission, compliance-ready workflows (HIPAA, FINRA), and protection against unauthorized access to confidential information. -
Scalable Programs for Small Businesses to Enterprise Organizations
Flexible managed print and IT solutions that grow with your business, supporting startups, mid-sized companies, and enterprise environments with customizable service plans, multi-location support, and centralized device management. -
Local Technicians Backed by National Resources
Responsive on-site service from experienced local technicians combined with the strength of a nationwide support network, ensuring fast response times, consistent service standards, and access to industry-leading technology partners.
Key Features of GFI Digital’s MPS
What’s Included in Our MPS Program
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Print Environment Assessment: Identify cost savings and efficiency opportunities
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Device Monitoring Maintenance: Real-time tracking to maximize uptime
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Automated Supply Management: Toner & supplies delivered before you run out
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Secure Print Solutions: Encryption, authentication, and compliance features
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Data & Reporting: Usage insights to support smarter decision
Industries We Serve
GFI Digital supports a wide range of industries with tailored print and copy solutions:
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Legal
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Healthcare
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Education
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Construction & Architecture
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Manufacturing
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Finance & Insurance
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Government & Municipal
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and more!
The GFI Digital Difference
We’re more than a vendor, we’re your partner. With more than 26 years serving the
Midwest, GFI Digital is built on responsive local service and cutting-edge technology.
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14 local offices, backed by national resources
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Service calls answered in under 60 seconds
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Remote diagnostics + on-site support
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Flexible agreements that scale with your business
Our Proven Process
1. Assessment & Planning
We analyze your current printing environment and goals.
2. Custom MPS Program Design
Build a plan tailored to your business
3. Implementation & Training
Smooth rollout with staff support
4. Ongoing Optimization
Regular reporting and adjustments to maintain peak
performance
At the heart of GFI Digital’s MPS is our dedicated Help Desk. This expert support team is the engine behind the reliability, clarity, and seamless collaboration you experience every day through our MPS service.
With GFI Digital’s live Help Desk, you’ll speak directly with a local MPS support engineer who understands your print environment. We’ve got you covered. Our team can resolve most issues over the phone in real time, often in just minutes.
Reliable communication is mission-critical. That’s why our Help Desk isn’t just support—it’s the same great customer care you’ve known and trusted from GFI Digital for years.
Ready to Take Control of Your
Print Environment?
Stop guessing about your print costs—start managing them. Our Managed Print Services deliver cost savings, better security, and maximum uptime for your devices. Request a Free Consultation
Looking for new office equipment to meet your changing needs? GFI Digital is an authorized dealer of both Sharp and Ricoh multifunction printers and office equipment to help meet all your copy and print needs in both monochrome (black and white) and color. Click HERE to learn more about our Copy and Print offerings.
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GFI Digital is an authorized dealer of Sharp, Ricoh, and HP office equipment. Partnering with these industry-leading manufacturers allows us to offer our customers the very best options in terms of copiers, printers, multifunction printers, and managed print services for monochrome and color applications.
Use the form above to contact us today to request information on a specific model, or to learn more about how we’re helping customers develop a more economical and efficient approach to all their corporate printing and copying needs.
