Many organizations focus on reducing costs and improving efficiency, yet one area often overlooked is their print environment. According to Small Business Trends, 64% of small businesses struggle to accurately track printer usage and costs. Managing a fleet of printers can be labor-intensive, especially with decentralized management across multiple departments, making it challenging to monitor critical elements like uptime, cost, and productivity.
Instead of allocating internal resources, organizations can explore outsourcing print environment management. Managed Print Services (MPS) from GFI Digital optimizes document output, freeing up internal resources to concentrate on business development. Studies have shown that implementing MPS can reduce print spend by up to 30%.
If your organization is considering MPS or looking for ways to reduce annual spending on printing, here's what you should know:
Enhanced Security: Copiers and printers are common targets for security breaches, posing risks to sensitive data. An MPS provider identifies vulnerabilities and implements controls to enhance document security and compliance.
Cost Control & Optimization: MPS helps recover funds by replacing outdated, underused, or redundant office equipment and monitoring print activity to prevent overpaying for excessive volume. Providers also track device lifecycles, ensuring timely maintenance and upgrades to maintain efficiency.
Automated Supply Management: MPS vendors proactively handle supply replenishment, ensuring timely delivery of toners based on preset thresholds and eliminating the need for manual intervention.
Neglecting your print environment can lead to significant costs and inefficiencies. Whether you're a small business or a large corporation, partnering with an MPS provider streamlines print-related processes, minimizes costs, maximizes uptime, and enhances workplace productivity and security.
🖨️"Between Two Printers with MPS professional, Dan"🖨️
Contact us today to learn more about how GFI Digital can assist you in managing your printer fleet.
