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  • GFI Digital

What Are Managed Print Services?


Managed Print Services, often referred to as “MPS,” is a comprehensive and proactive approach to managing an organization's printing devices, such as printers, copiers, fax machines, and multifunction devices.


GFI Digital’s Managed Print Services (MPS) is an end-to-end solution which provides everything a company needs to control output costs:

  • An initial output assessment

  • Hardware redeployment or acquisition

  • Pay-per-use output that includes supplies and service

  • AND ongoing assessment of the contract


Graphic that says GFI Digital Managed Print Services with pictures of a variety of printers and MFP's


Benefits of Utilizing MPS Services by GFI Digital


  • We are a one-vendor solution for service, supplies, and usage volume reporting for printers & multifunction printers.


  • You will achieve increased productivity, reduced downtime, waste elimination, and expense reduction of print services by discovering the true total cost of ownership with ongoing assessments of printer utilization provided by our analysts.

  • We utilize FM Audit (a data collection software) to analyze, assess, and monitor the health of your printer. With FM Audit we can obtain meter reads automatically for accurate billings and monitoring printer supply levels. We can detect when your printer is running low on ink or toner and proactively send supply for your printer.


  • We conduct Quarterly Business Reviews to provide a comprehensive overview of your print fleet. In these reviews, we delve into monthly volumes and expenses, identifying areas where optimization is possible. We also address any issues that may have arisen, review your corporate growth goals, give recommendations, and much more. These reviews ensure that our printing services align seamlessly with your business objectives!



How We Successfully Partner with Your Business as a Managed Print Service Provider


It’s important you know our main goals as a MPS provider for your business:

  • Optimize your current infrastructure

  • Manage your environment

  • Streamline your workflow


The steps we take to meet our goals and your success:


Step 1: Printer Fleet Assessment


Our Printer Management Team will use a three-step process to create the perfect Managed Printer Fleet Program for you and your business.

A male and female retrieving paper from a printer

  • Collection: this is where the number of devices is determined as well as where and how much you print.

  • Verification: next, the collected data is reviewed and a true cost of ownership based on history as well as invoices for toner, parts, and labor is formulated.

  • Presentation: finally, you will receive a detailed audit of your operating costs and a total cost of ownership for your printer fleet.


Step 2: Implementing a Digital MPS Program


Based on the information gathered, we will provide you with an implementation schedule, apply GFI Digital identification tags to each piece of equipment, and load fleet management software to provide ongoing support.



Step 3: Ongoing Monitoring and Management


Your fleet will be managed daily for service issues and automatic supply ordering. Additionally, our Help Desk is available for fast, remote support. To keep you informed, GFI Digital will provide a customized Quarterly Business Review which includes service history, managed inventory with monthly volumes, and an outline of previously reviewed corporate goals related to your current printing fleet.

A male at his computer with a headset on at GFI Digital's Print IT Help Desk Center

How can our Help Desk Support You?


GFI Digital's MPS program offers convenience. Any printer and copier issues can be resolved by simply contacting our helpdesk. The GFI Digital helpdesk is available through a call, email, or our website. The GFI Digital Help Desk is here to help manage and maintain your printers and other IT needs. Our Help Desk professionals will respond to any issue within a matter of minutes.



Watch this video for an overview of Managed Print Services at GFI Digital



Choosing GFI Digital as your Managed Print Service Provider is an efficient decision for your business. Get in touch with us today to initiate a successful partnership!

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