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  • GFI Digital

Data Security with Ricoh Devices

Poorly secured printing devices — like any computing equipment — can bring danger to the workplace, and vulnerabilities in these devices put the data they process and the networks to which they connect at risk.

Isn’t it just a matter of time before data is stolen or corrupted?

Data theft, unauthorized access and information leaks are on the rise — and simply hoping your devices and networks don’t get hit leaves you wide open to threats. Not only do you have to worry about long-term data storage, but even temporary data is a frequent target for theft or corruption.

Will human error and carelessness leak confidential information?

Unclaimed documents sitting on the paper tray or left out in the open is a familiar sight in many workplaces — but did you ever stop to think that these documents can be picked up by anyone? This puts the document’s information at risk, especially when printing confidential documents.

Will making data readily available cost us in visibility and control?

Everyone wants to work faster, with the info they need within easy reach. But opening data access without a protection plan in place can cause more problems than it solves. Managing data, devices and networks can be time consuming — and security gaps can emerge unintentionally when these tasks get put on the backburner.

Don’t leave recoverable data in memory

Instead of leaving latent data wide open to threats, engage a system that overwrites vulnerable temporary information on the hard drive. Utilize advanced encryption methodology for data used in scan, copy and print applications — both when it is in transit and when it is at rest.

Deal with how people really work

People are busy, and it’s easy to forget about that document waiting for you in the output tray. Locking prints helps you reduce unattended documents without needing to overhaul common behavior. Separate the steps of submitting and retrieving print jobs for increased worker flexibility and stronger information protection.

Where do we begin?

You know security is important, but creating the right plan for your business can feel like a daunting jigsaw puzzle. When it comes to security, one size does not fit all. Your business is unique, and what works for other industries may not work for you.

However, something that every business needs is a secure network and secure devices. With the right partner on your side, you can work together to solve your security challenges and tackle the roadblocks that are keeping you from working efficiently.

How GFI Digital Can Help

Data Security

The Ricoh devices we can provide you are designed, manufactured, and implemented with data security as a core requirement. Security-focused thinking is present from the start in everything from product design to sales. Ricoh device security capabilities can help protect multifunction devices and laser printers from potential data risks such as:

  • Unprotected scans

  • Unattended prints

  • Unauthorized Copies

  • Anonymous Outputs

  • No Accountability

A wide range of Ricoh devices are certified based on Common Criteria (ISO/IEC 15408). On devices undergoing Common Criteria certification, security functions are tested by independent third-party government-licensed laboratories to ensure security features perform correctly and conform to standards set by both government and industry.

Network Security

We will implement Endpoints & Servers Firewall to protect any and all devices on the network, including your copiers and printers. Only the most sophisticated anti-malware techniques can detect and remove malicious programs such as viruses, worms, Trojans, rootkits, dialers, spyware, and more that are constantly evolving and becoming harder to find and remove from your computer. Managed Network Services are updated regularly to quickly detect, destroy and prevent malware.

Secure Off-Site Backup

GFI Digital’s off-site data recovery service is used to backup a snapshot of your entire database to a cloud-based, secure and redundant co-location. Through an automated process, our engineers can quickly recover and restore your data, even when recovering to a dissimilar system. Let GFI Digital give you peace of mind by backing up changes to your critical data throughout the day.

With the combination of the data security features of Ricoh devices, network security, and secure backup, your business is free to use copiers and printers without fear of data loss.


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